VFS Checklist for Germany Visa

VFS Process, updated solution of traditional Visa procedure, is formed in your way to give you hassle-free visa for Germany. The VFS process helps to reduce the unnecessary effort of documentation, legalities & time consumption and give you easy and quick visa solution in Germany.

So before applying for Germany, checkout some important VFS checklist for Germany visa.

Before filling out the application form (step 5) and booking an appointment (step 6), please prepare the following documentation for your student visa:

valid passport (issued within the last 10 years and valid for at least another year as of date of visa application; passports with observations regarding the front data page cannot be accepted) with at least two empty pages
Application form& declaration (in accordance with Section 54 of the Residence Act) duly signed
Declaration for Additional contact and legal representation information
Copy of your passport’s data page(A4 size copy)
Statement of purpose / Motivation letter
Certificate issued by the APS (Academic Evaluation Centre)* – please consult www.aps-india.de for further information about application process *=See comment below for exceptions
Proof of admittance to the study course/preparatory college(original and 2 copies) including information on the language of instruction
Where not confirmed by the University in the admission notification:Proof of the language skills in the language of instruction for the study course or the preparatory course (without a preparatory language course as a rule at least B2-level in the language of instructions) (original and 2 copies). Only certificates approved by German government will be accepted (such as Goethe Institut / Max Mueller Bhavan, ÖSD, IELTS, TOEFL). Do NOT provide “exemption letters” or “Language of Instruction Certificates!”
Certificates of all academic qualifications you have previously obtained (original and 2 copies)
Curriculum vitae
Proof of financial means to cover the costs for the time of your studies by one of the following documents:
- confirmation of a German / EU scholarship / stipend or

- “Verpflichtungserklärung” (formal obligation letter) by sponsor living in Germany or
- blocked account for the first year of your stay, amounting to 11,208 euros
When applying for visa, you can provide evidence that you are able to meet your living costs by opening a blocked bank account. You have free choice of provider. To the best of the Embassy/Consulate General’s knowledge, the Kotak Mahindra Bank or Capital India Finance Ltd offers blocked accounts in India that meet the requirements of the visa procedure. Information on providers that offer this service worldwide is available on the Federal Foreign Office website: https://www.auswaertiges-amt.de/en/sperrkonto/388600
You cannot withdraw more than 934 euros per month from a blocked account. This is applicable from 01.01.2023. However, especially at the beginning of your stay, you might be required to spend more than 934 euros in a month (e.g. to pay a deposit when renting a room or an apartment). It is therefore highly recommended to make sure that you have access to sufficient financial means according to your individual situation.
If the university charges tuition fees: Proof of funds equivalent to the tuition fees for the first two semesters and the fee structure (detailed overview of fees). This can be either of the following:
  • Confirmation of payment issued by the university OR
  • Education loan OR
  • Unblocked deposit added to your blocked account (i.e. deposited in addition to the 11,208 euros mentioned above)
3 passport pictures according to biometric specifications, not older than 6 months
Visa fee of 75 € payable in INR only (pls. check our website for payment options and applicable exchange rate)
Travel health insurancevalid on arrival in Germany to the date of enrollment at the University (mentioned in your admission letter) (approx. 3 months). Kindly refer to https://india.diplo.de/in-en/service/-/1984578 to find out about the travel health insurances accepted
In case you receive a stipend from public funds:
Please provide ONE of the following:
  • Proof of a private German health insurance which fulfills the below mentioned requirements and starts at your tentative travel date
  • Proof of a public German health insurance, which consists of a letter from your German healthcare provider, and additionally a travel health insurance from your travel date up to the starting date of the public German health insurance.
  • Proof of a private foreign (including Indian) health insurance mentioning the specific policy you chose which fulfills the below mentioned requirements and starts at your tentative travel date
When does a health insurance meet the requirement of being equivalent to a German public health insurance?
  • No limit to the reimbursement in case of sickness
  • If the insured person becomes sick, no deductible higher than 300 € per year can be demanded
  • Preexisting conditions must be included
  • No clause for termination regarding the insured person reaching a certain age, change of residence permit or loss of residence Permit
  • The Insurance cover cannot have any time limit (or needs to be automatically renewed)

Please prepare two identical application sets with the above-mentioned documents and bring your original certificates along.

Please note that the German Consulate General reserves the right to ask for additional documents or the verification of certificates, for which additional fees would be charged.

As your application will be forwarded to the competent immigration authoritites in Germany, the processing of your application will take six to eight weeks. You are therefore advised to apply well in advance of the proposed beginning of your studies.

The submission of the above-mentioned documents does not guarantee that a visa is granted. Submission of incomplete documentation or refusal to appear for a visa interview may result in the rejection of your application.

Please return to our website and continue with step 5 of the application process.

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