VFS Checklist for Poland Visa

Old Visa process hold lots of drawbacks, hustles and a quite lengthy process. Who wants that? That's why the VFS process updated which remove all the demerits and make it a very easy & quick process. VFS process don't need much documentation and legalities. The VFS process is formed by considering students' benefits and study in Poland.

So, don't forget to consider some essential points before applying to Poland.

Prepare all the necessary documents listed below before you deliver the application, otherwise the application might be refused by the Embassy/Consulate General of the Republic of Poland. The required documents have to be submitted in Polish or English version. While the visa application is being processed, the applicant's passport remains at the Embassy/Consulate General of the Republic of Poland


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    1. PASSPORT - travel document must be valid at least 90 days after the expiration of visa and not older than 10 years; travel document must have at least two consecutive blank pages; damaged travel documents cannot be accepted.
    2.1 Visa application form without blanks, signed twice by the applicant - at least 18 years old may lodge and sign a visa application personally; the signature as the one in the passport.
    2.2. Two color photos - specifications: passport type, white background 35mm x 45mm, no more than 6-month-old.
    4. APPLICANT'S COVERING LETTER mentioning the purpose and duration of travel, list of attached documents and other useful information.
    5.1. Certificate of admission or continuation issued by an educational establishment for the purpose of attending academic course - in accordance with the format set out in the Regulation of the Minister of Science and Higher Education from 23th of September 2019.
    5.2. Proof of payment for studies issued by the educational institution; if studies are free of charge, a confirmation from the university is mandatory.
    5.3. Documents attesting previous education (originals should be presented at the counter):
    A. Higher secondary certificate - if the applicant applies for a visa on the basis of a university certificate on admission to the first year of studies / foundation course, one must submit the higher secondary certificate legalized/attested/apostilled by MEA/MFA.
    B. Higher studies certificates/diplomas of graduation - if the applicant applies for a visa on the basis of a university certificate on admission to the second and third cycle studies, he/she must provide the higher studies certificate / diploma of graduation legalized/attested/apostilled by MEA/MFA.
    7. TRAVEL MEDICAL INSURANCE (TMI) - one copy of the certificate of TMI issued by a company from the list of approved insurance companies which meet the necessary conditions referred to in Article 25 (1) (2) (a) and Article 25 (1b) of the Act of 12 December 2013 on Foreigners - available at https://www.gov.pl/web/diplomacy/visas (handwritten certificates will not be accepted; the name of the insured should be written in Latin alphabet; TMI must be valid in the Schengen area and for the entire duration of stay; the TMI's minimum coverage is 30.000 euro and it must cover costs of any emergency medical treatment and repatriation for medical reasons as well as in case of death repatriation of the deceased);
    Name of the insurance company: ……………………………..
    Insurance number: …….………………………………………………
    Validity: from ……………………………………………………………
    8. ACCOMODATION - original document confirming the availability of appropriate accommodation for the intended period of stay in Poland: lease agreement, decision granting the dormitory or other type of accommodation proof. The documents must contain information about the monthly fees.
    9. DOCUMENTS CONFIRMING THE SUFFICIENT FINANCIAL MEANS (of applicant or sponsor) to cover costs of living (776 PLN/month of the intended stay) and return travel (2500 PLN) to the country of origin or residence. Attaching one OR more of the following documents is a mandatory:
    9.1. Traveler’s cheque(s).
    9.2. Certificate of the amount of the credit card limit issued by the bank (any bank located in India or Poland or another country is allowed).
    9.3. A certificate of availability of money in a bank or a cooperative savings and loan association located in the territory of the Republic of Poland (it cannot be a bank located in India).
    9.4. A document confirming granting of a national or foreign scholarship
    In case of sponsorship:
    Notarized letter of sponsorship - it should be noted that the sponsors are required to cover all travel, living and
    accommodation expenses of the person applying for the visa.
    9.5. A certificate of employment with monthly salary statement or documents listed above points - 9.1 to 9.4.
    No other documents will be accepted or taken into consideration.
    10. MINORS
    10.1. Permission to travel from the parent(s)/guardian(s) not present during submission of visa application, legalized/attested/apostilled by MEA/MFA except in cases of a parent having sole custody or guardianship of the minor in which case a court order or other proof of sole custody or guardianship must be provided legalized/attested/apostilled by MEA/MFA. At least one of the parents/legal guardians must be present for the submission of the visa application.
    10.2. Copy of identification document(s) (with signature and photograph) of the parent(s)/guardians having custody/guardianship of the applicant.
    10.3. Birth certificate (if applicable, proof of legal guardianship) legalized/attested/apostilled by MEA/MFA.
    11. ADDITIONAL DOCUMENTS - applicants are allowed to submit additional documents that they consider useful to explain/justify the trip e.g. English language test such as: IELTS min. 6.5, TOEFL iBT min. 79 and CAE min. 176 points, are highly recommended as a proof of possessing the necessary language skills for undertaking studies conducted in English.
    12. RESIDENCE PROOF - an official document proving stay in the current jurisdiction.
    13.1. One copy of the applicant's passport data pages (the first and the last one).
    13.2. Copy of the pages with Polish/Schengen visas, if issued - if the visas were in the previous passport – copy of that passport’s data pages - the first and the last one.

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